Program Review

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Program Review Committee


Program Review is at the heart of planning at San Jose City College.  As a key component of the integrated planning and resource allocation model, Program Reviews provide systematic, data-driven information that  allows the College to examine the overall effectiveness of the institution.  The Program Review process is designed to provide academic, student, and administrative areas the opportunity for review and assessment in relation to the College’s mission, vision, values and performance indicators.  Moreover, the purpose is to ensure appropriate resources are being allocated to facilitate ongoing improvement in meeting the evolving learning needs of our students and community.

The Program Review Committee reports directly to the SJCC Academic Senate.


The PRvC is charged with the following:

  • Evaluate and provide feedback on the quality of program review documents submitted by the reviewing units.
  • Validate completed program review document and forward the document to the Planning and Institutional Effectiveness Committee​​​, Academic Senate and Finance Committee​.
  • Monitor integration of program review process with strategic planning.
  • Provide guidance to the College in the use of program review materials and the process of program review.
  • Annually evaluate the effectiveness of the program review process and policies and procedures related to program review, and recommend improvements and revisions as needed.
  • Report to the College Advisory Council and the Academic Senate annually regarding Committee findings and activities.​

Program Review Cycle

As a key component to SJCC’s Integrated Planning Process, all instructional, student, and administrative areas are required to go through the Program Review cycle.  This cycle consists of three years of Annual Program Reviews followed by a Comprehensive Program Review in the fourth year.​​

Program Review TimelineComprehensive and Annual Program Review Schedule 2018-2019

​​ Date Program Review
MayNotification of Annual and Comprehensive Program Review Sent to Departments.  Forms Distributed.

Comprehensive and Annual Program Review Data Sheets for All Programs Distributed by the Research & Institutional Effectiveness Office by the first week of the semester.

Reminders sent to annual program review writers regarding the November deadline.

September-OctoberIdentify New Faculty Prioritization List from Previous Year's Program Reviews for the Academic Senate

Preliminary Draft of Comprehensive Program Review 
Due: Wednesday, October 24, 2018

Program Review writers  confer with Program Review Validation Teams to obtain feedback and suggestions


Feedback from Validation Teams on Comprehensive Program Review will be given by Wednesday, November 14​, 20178

All Annual Program reviews Due November 28, 2018.

December 12, 2018: Program Review Committee Subgroups complete validation reports for Annual Program Reviews.

Program Review writers continue to write and revise comprehensive program reviews. New comprehensive program review drafts may be submitted for feedback by Wednesday, November 28, 2018. The Second Draft is Optional unless a first draft was not submitted or was mostly incomplete.

Mid-DecemberComprehensive Program Review writers that chose to submit a second draft confer with Validation Teams to Obtain Feedback and Suggestions. Validation Team members will provide feedback no later than December 12th.
Mid-FebruaryFinal Version of Comprehensive Review
Due: Wednesday, February 13, 2019
MarchValidation Reports of Comprehensive Reviews Returned to Programs through their Dean's office
End of MarchCompleted Program Reviews and Validation form made accessible for use in Resource Allocation Process.
April/MayThe Program Review Committee completes its self-evaluation process.

Comprehensive Program Review Calendar 2018 - 19

The following programs will complete a comprehensive program review during the 2018-19 Program Review cycle: 
Air Conditioning (HVAC and FMT)
Computer Information Systems
Division of Business and Workforce Development
Division of Humanities and Social Sciences
Division of Language Arts 
Division of LLRDE 
Division of Mathematics and Sciences
Ethnic Studies
Facilities Maintenance Technology & Solar 
Facilities Services (custodial, maintenance, grounds)
Global Studies , Anthropology, Geography 
Machine Technology
Medical Assisting
Physical Sciences
Political Science
Student Accessibility ServicesStudent Development and Activities
Veterans Resource Center 
World Languages


The Program Review Committee will be comprised of a minimum of the following ​representatives:Faculty: 8, including 2 Academic Sen​ate representativesManagement : 2Staff: 2Students: 1

Meeting Schedule

The Program Review Committee meets the first and third Thursday of the month, from 3:15 - 4:45 in room A213​​​​​.​​​ (unless otherwise noted).
Fall 2018:
Spring 2019:2/7/192/21/19​3/7/193/21/194/4/19​4/18/19

Documents​ For Writing Program Review 2018-2019

Some of these documents may require you to sign in to download. Use your email username and password to sign in.Program Review Forms:​

Academic Affairs Comprehensive Form 18-19Academic Affairs Annual Form 18-19Student Affairs Comprehensive Form 18-19Student Affairs Annual Form 18-19Administrative Services Comprehensive Form 18-19Administrative Services Annual Form 18-19Budget Justification Worksheet 18-19------------------------------------------------------------------------Additional Resources:ProgAwardsSumm_SJCC_2016-2017.xls
Courses due for review during 2018-2019.xlsx
Delinquent courses from 2015-2016.xlsx
Delinquent courses from 2016-2017.xlsx
Delinquent courses from 2017-2018.xlsx

Validation FormsAcademic Affairs Comp. Validation RUBRIC.docx

2018-19​​  Minutes

  Program Review Committee 9_20_18 minutesProgram Review Committee 10_4_18 minutes
Program Review Committee 10_18_18 minutes

2018-19​​  Agendas

Program Review Committee 9_20_18 agendaProgram Review Committee 10_4_18 agendaProgram Review Committee 10_18_18 agenda

​Committee Composition


Judith Bell

MSC Representatives

Edina Rutland

Lena Tran

Faculty Representatives

Edna Dolatre

Leslie Takai

Huimin McKinley

Irina Krylova

Rachel Hagan

Classified Representatives

Joe Lugo

Kristen Ruano

Student Representatives


Campus Researcher 
​(ex officio)

Shusaku Horibe (campus researcher)

Michael Berke (SLO coordinator)


Charles Heimler
Leslie Rice (Spring)
Azar Sioshani

Carol Vasquez
Julinda LeDee

Ilder Betancourt-Lopez
Lena Tran

​ ARCHI​VES Minutes and Agendas​​​​

2017-18​​ Agendas​

​Program Review Committee 2/9/17 agenda.pdfProgram Review Committee 3/2/17 agenda.pdfProgram Review Committee 3/16/17 agenda.pdfProgram Review Committee 3/30/17 agenda.pdf
Program Review Committee 4/20/17 agenda.pdf
Program Review Committee 5/4/17 agenda.pdf
Program Review Committee 5/11/17 agenda.pdf
Program Review Committee 9_21_17 agenda.pdf
Program Review Committee 10_5_17 agenda.pdf
Program Review Committee 10_19_17 agenda.pdf
Program Review Committee 11_2_17 agenda.pdf
Program Review Committee 11_16_17 agenda.pdf
Program Review Committee 2_15_18 agenda.pdf
Program Review Committee 3_1_18 agenda.pdf
Program Review Committee 3_15_18 agenda.pdf
Program Review Committee 4_5__18 agenda.pdf

2017-18​​  Minutes​

​​Program Review Committee 2/9/17 minutes.pdf​​Program Review Committee 3/2/17 minutes.pdf
​​Program Review Committee 3/16/17 minutes.pdf
​​Program Review Committee 3/30/17 minutes.pdf
​​Program Review Committee 4/20/17 minutes.pdf
​​Program Review Committee 5/4/17 minutes.pdf​
​​Program Review Committee 5/11/17 minutes.pdf
Program Review Committee 9_21_17 minutes.pdf
Program Review Committee 10_5_17 minutes.pdf
Program Review Committee 10_19_17 minutes.pdf
Program Review Committee 11_2_17 minutes.pdf
Program Review Committee 11_16_17 minutes.pdf
Program Review Committee 2_15_18 minutes.pdf
Program Review Committee 3_1_18 minutes.pdf


Minutes Fe​bruary 25, 2016

Agenda April 7, 2016

Minutes April 7, 2016

Agenda April 14, 2016

Minutes April 14, 2016

Agenda May 5, 2016

Minutes May 5, 2016​​

Agenda May 19, 2016

Minutes May 19, 2016​​

Agenda September 1, 2016

Minutes September 1, 2016

Agenda September 8, 2016

Minutes September 8, 2016

Agenda October 6, 2016

Minutes October 6, 2016

Agenda November 3, 2016

Minutes November 3, 2016

Agenda November 17, 2016

Minutes November 17, 2016

Agenda December 1, 2016

Minutes December 1, 2016​


Agenda September 2015

Minutes September 2014

Minutes October 2015Agenda November 2015Minutes November 2015


Agenda - February 13, 2014Minutes - February 13, 2014


Minutes - March 6, 2014

Agenda - March 27, 2014

Minutes - March 27, 2014


Agenda - September 18, 2014

Minutes - September 18, 2014

Agenda - October 16, 2014

Minutes - October 16, 2014

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