Program Review

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Program Review Committee

Description

Program Review is at the heart of planning at San Jose City College.  As a key component of the integrated planning and resource allocation m​odel, Program Reviews provide systematic, data-driven information that  allows the College to examine the overall effectiveness of the ins​titution.  The Program Review process is designed to provide academic, student, and administrative areas the opportunity for review and assessment in relation to the College’s mission, vision, values and performance indicators.  Moreover, the purpose is to ensure appropriate resources are being allocated to facilitate ongoing improvement in meeting the evolving learning needs of our students and community.

The Program Review Committee reports directly to the SJCC Academic Senate.

Charge​​

The PRvC is charged with the following:

  • Evaluate and provide feedback on the quality of program review documents submitted by the reviewing units.
  • Validate completed program review document and forward the document to the Planning and Institutional Effectiveness Committee​​​, Academic Senate and Finance Committee​.
  • Monitor integration of program review process with strategic planning.
  • Provide guidance to the College in the use of program review materials and the process of program review.
  • Annually evaluate the effectiveness of the program review process and policies and procedures related to program review, and recommend improvements and revisions as needed.
  • Report to the College Advisory Council and the Academic Senate annually regarding Committee findings and activities.​

Program Review Cycle

As a key component to SJCC’s Integrated Planning Process, all instructional, student, and administrative areas are required to go through the Program Review cycle.  This cycle consists of three years of Annual Program Reviews followed by a Comprehensive Program Review in the fourth year.​​

Program Review Timeline​Comprehensive and Annual Program Review Schedule 2018-2019

​​ Date Program Review
MayNotification of Annual and Comprehensive Program Review Sent to Departments.  Forms Distributed.
August

Comprehensive and Annual Program Review Data Sheets for All Programs Distributed by the Research & Institutional Effectiveness Office by the first week of the semester.

Reminders sent to annual program review writers regarding the November deadline.

September-OctoberIdentify New Faculty Prioritization List from Previous Year's Program Reviews for the Academic Senate
October

Preliminary Draft of Comprehensive Program Review 
Due: Wednesday, October 24, 2018

Program Review writers  confer with Program Review Validation Teams to obtain feedback and suggestions

November

Feedback from Validation Teams on Comprehensive Program Review will be given by Wednesday, November 14​, 20178

All Annual Program reviews Due November 28, 2018.

December 12, 2018: Program Review Committee Subgroups complete validation reports for Annual Program Reviews.

Program Review writers continue to write and revise comprehensive program reviews. New comprehensive program review drafts may be submitted for feedback by Wednesday, November 28, 2018. The Second Draft is Optional unless a first draft was not submitted or was mostly incomplete.

Mid-DecemberComprehensive Program Review writers that chose to submit a second draft confer with Validation Teams to Obtain Feedback and Suggestions. Validation Team members will provide feedback no later than December 12th.
Mid-FebruaryFinal Version of Comprehensive Review
Due: Wednesday, February 13, 2019
MarchValidation Reports of Comprehensive Reviews Returned to Programs through their Dean's office
End of MarchCompleted Program Reviews and Validation form made accessible for use in Resource Allocation Process.
April/MayThe Program Review Committee completes its self-evaluation process.

​​​

Comprehensive Program Review Calendar 2018 - 19

​The following programs will complete Comprehensive Program Reviews for 2017 - 2018. All other programs will complete Annual Program Reviews.

​Air Conditioning

Facilities Maintenance Technology & Solar

Global Studies/Anthropology/Geography

Ethnic Studies

World Languages

Machine Technology

Medical Assisting

Philosophy

Physical Science

Physics

Political Science

Sociology

Student Accessibility Services

EOP&S

Division of Library Learning Resources Distance Education

CALWorks​​​

Veterans Resource Center

Facilities Services

Division of Business and Workforce Development

Division of Humanities and Social Sciences

Division of Language Arts

Division of Mathematics and Science

Computer Information Systems​

Membership​​

The Program Review Committee will be comprised of a minimum of the following ​representatives:Faculty: 8, including 2 Academic Sen​ate representativesManagement: 2Staff: 2Students: 1

Meeting Schedule

The Program Review Committee meets the first and third Thursday of the month, from 3:15 - 4:45 in room A213​​​​​.​​​ (unless otherwise noted).
Fall 2018:9/6/189/20/1810/4/1810/18/1811/1/1811/15/1812/6/18
​​
Spring 2019:2/7/192/21/19​3/7/193/21/194/4/19​4/18/19
​​5/2/19
5/16/19

Documents​ for writing Program Review 2018-2019

Some of these documents may require you to sign in to download. Use your email username and password to sign in.Program Review Forms:​Academic Affairs ​Comprehensive 17-18Academic Affairs Annual 17-18​Student Affairs Comprehensive Form 17-18Student Affairs Annual Form 17-18Administrative Services Comprehensive Form 17-18Administrative Services Annual Form 17-18Budget Justification Worksheet 17-18------------------------------------------------------------------------Additional Resources:Course Revision List​
Courses Availability_2015to2017
Program Awards Summary by TopCode

Program Review Handbook DRAFT 2017 - 2018
Validation FormsAcademic Affairs ​Comp. Validation 17-18
Academic Affairs Annual Validation 17-18
Student Affairs Comp. Validation Form 17-18​
Student Affairs Annual Validation Form 17-18
Administrative Services Comp. Validation Form 17-18Administrative Services Annual ​Validation Form 17-18

SJCC Supporting Page
San Jose City College
Show