Program Review

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Program Review Committee

Description

Program Review is at the heart of planning at San Jose City College.  As a key component of the integrated planning and resource allocation m​odel, Program Reviews provide systematic, data-driven information that  allows the College to examine the overall effectiveness of the institution.  The Program Review process is designed to provide academic, student, and administrative areas the opportunity for review and assessment in relation to the College’s mission, vision, values and performance indicators.  Moreover, the purpose is to ensure appropriate resources are being allocated to facilitate ongoing improvement in meeting the evolving learning needs of our students and community.

The Program Review Committee reports directly to the SJCC Academic Senate.

Charge​​

The PRvC is charged with the following:

  • Evaluate and provide feedback on the quality of program review documents submitted by the reviewing units.
  • Validate completed program review document and forward the document to the Planning and Institutional Effectiveness Committee​​​, Academic Senate and Finance Committee​.
  • Monitor integration of program review process with strategic planning.
  • Provide guidance to the College in the use of program review materials and the process of program review.
  • Annually evaluate the effectiveness of the program review process and policies and procedures related to program review, and recommend improvements and revisions as needed.
  • Report to the College Advisory Council and the Academic Senate annually regarding Committee findings and activities.​

Program Review Cycle

During the spring 2011 semester, a working group of faculty, classified  staff, and administrators was convened to develop and recommend a review process that was integrated into overall College planning.  Based on the recommendations of the Program Review Workgroup (PRW), a process was adopted for continuous evaluation with clearly established links to Student Learning Outcomes (SLO) assessments and resource  allocations.  As a key component to SJCC’s Integrated Planning Process, all instructional, student, and administrative areas are required to go through the Comprehensive Program Review cycle.  This cycle constitutes four years and is marked by Annual Program Reviews and a larger Comprehensive Program Review in the fourth year. ​​

Program Review Timeline​Comprehensive and Annual Program Review Schedule 2016-2017

Program Review Timeline
Date Program Review
MayNotification of Annual and Comprehensive Program Review Sent to Departments.  Forms Distributed.
August

Comprehensive and Annual Program Review Data Sheets for All Programs Distributed by the Research & Institutional Effectiveness Office by PDD, September 1, 2017.

Reminders sent to annual program review writers regarding the November deadline.

September-OctoberIdentify New Faculty Prioritization List from Previous Year's Program Reviews
October

Preliminary Draft of Comprehensive Program Review 
Due: Wednesday, October 25, 2017

Self-Study Teams meet/confer with Program Review Subgroups to obtain feedback/suggestions


 

November

Feedback from Subgroups on Comprehensive Program Review will be given by Wednesday, November 15​, 2017​

All Annual Program reviews Due November 29, 2017.

December 13, 2017: Program Review Committee Subgroups complete validation reports for Annual Program Reviews.

Self-study teams continue to write and revise comprehensive program reviews. New comprehensive program review drafts may be submitted for feedback by Wednesday, November 29, 2017. The Second Draft is Optional.

Mid-DecemberComprehensive Program Review Self-Study Teams That Chose to Submit a Second Draft Meet/Confer with Program Review Subgroups to Obtain Feedback/Suggestions. Subgroup members will provide feedback no later than December 12th.
Mid-FebruaryFinal Version of Comprehensive Review
Due: Wednesday, February 8, 2017
MarchValidation Reports of Comprehensive Reviews Returned to Programs
End of MarchCompleted Program Reviews and Summary Reports Posted for use in Resource Allocation Process.
AprilThe Program Review Committee completes its self-evaluation process.

​​​

Comprehensive Program Review Calendar 2017 - 18

​The following programs will complete Comprehensive Program Reviews for 2017 - 2018. All other programs will complete Annual Program Reviews.

Athletics (Basketball, Cross Country, Football, Golf, Softball, Track & Field, Volleyball)

Chemistry

Computer Applications

English as a Second Language

Music

Humanities

Kinesiology

Adaptive PE

Economics

History

Psychology

Counseling & Orientation

International Students​

Student Affairs

Work Experience

Campus Tech

Business

 

Membership​​

The Program Review Committee will be comprised of the following representatives:Faculty: 8, including 5 Academic Sen​ate representativesManagement: 2Staff: 2Students: 1

Meeting Schedule

The Program Review Committee meets the first and third Thursday of the month, from 3:15 - 4:45 in room A213​​​​​.​​​ (unless otherwise noted).
Fall 2017:9/21/1710/5/1710/19/1711/2/1711/16/1712/7/17

Documents​ for writing Program Review 2017-2018

Some of these documents may require you to sign in to download. Use your email username and password to sign in.Program Review Forms:​Academic Affairs ​Comprehensive 17-18Academic Affairs Annual 17-18​Student Affairs Comprehensive Form 17-18Student Affairs Annual Form 17-18Administrative Services Comprehensive Form 17-18Administrative Services Annual Form 17-18Budget Justification Worksheet 17-18------------------------------------------------------------------------Additional Resources:Course Revision List​
Courses Availability_2015to2017
Program Awards Summary by TopCode

Program Review Handbook DRAFT 2017 - 2018
Validation FormsAcademic Affairs ​Comp. Validation 17-18
Academic Affairs Annual Validation 17-18
Student Affairs Comp. Validation Form 17-18​
Student Affairs Annual Validation Form 17-18
Administrative Services Comp. Validation Form 17-18Administrative Services Annual ​Validation Form 17-18

 

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