Award Process & Information
The purpose of Financial Aid is to help you meet your educational expenses (tuition and fees, books, supplies, room, and board, etc.). To determine your eligibility, SJCC uses your Expected Family Contribution (computed by completing the FAFSA), your educational expenses (your cost of attendance), and your enrollment status.
There are two types of financial aid: gift aid and self-help aid. Gift aid includes grants, scholarships, and fee waivers. Generally, gift aid does not have to be repaid. Self-help aid includes loans and work-study. Self-help aid must be earned or repaid.
Cost of Attendance
Cost of Attendance (COA) is expenses an average full-time student incurs during a nine month period (academic year).
Living with Parent
Living Off Campus
* Tuition and fees include enrollment fee ($46/unit), health fee ($20/semester), transportation fee ($11/semester) and student activity fee ($5/semester). Non-resident tuition ($233/unit) and capital outlay fee ($4/unit) is included. NOTE: All fees are subject to change.
Visit www.studentaid.ed.gov for general eligibility requirements and additional federal student aid information.
If you are a new borrower at SJCC and are interested in participating in Direct Loans, you must attend a Loan Orientation. A new borrower at SJCC is one that has not received a Direct Loan at SJCC.
A list of dates for Loan Orientations will be posted on the Financial Aid page of SJCC's website as of late July, along with instructions on how to sign up for a workshop and next steps. Please visit our site for more information: http://www.sjcc.edu/current-students/on-campus-resources/financial-aid-and-scholarship
Federal Work Study Orientation
If you are interested in Federal Work-Study and did not participate in FWS in 17-18, you must attend an FWS Orientation. Continuing FWS students will be contacted directly by the FWS Coordinator.
A list of dates for Federal Work-Study Orientations will be posted on the Financial Aid page of SJCC's website as of late July, along with instructions on how to sign up for a workshop and next steps. Please visit our site for more information: http://www.sjcc.edu/current-students/on-campus-resources/financial-aid-and-scholarship
State Aid Programs
The following is a list of state aid programs offered at SJCC.
California Student Aid Commission (CSAC) - general eligibility requirements and additional information on CSAC at www.csac.ca.gov.
Extended Opportunity Programs and Services (EOPS) & Cooperative Agencies Resources for Education (CARE)
EOPS and CARE are state programs that provide grants, counseling and tutorial services to low-income, educationally disadvantaged students. Space is limited. Contact EOPS/CARE at (408)288-3788.
Workforce Initiative Network (WIN) and California Work Opportunities and Responsibilities to Kids (CalWORKs)
WIN/CalWORKs program provides services and financial assistance for TANF recipients who are in good standing with the county social services office. Please contact your county worker to determine eligibility. A county referral is required. For more information, contact CalWORKs at (408)298-2181 ext. 3586.
Scholarships and Other Sources
San Jose City College Scholarship Program
US Department of Labor Scholarship Search
Financial Aid Disbursements and Disbursement Dates
A financial aid disbursement occurs when the school (SJCC) credits your student account with your financial aid award. The disbursement date is the day on which the school credits your account.
Federal Pell Grant is generally paid in two disbursements per semester (one at the beginning of the semester, the other around the mid-point of the semester). If you pay out of state tuition or are registered in a clock-hour program, you may receive one disbursement for the semester/payment period. Direct Loans are paid in two disbursements for the loan period (one at the beginning, the other at the mid-point). For most other programs, there is one disbursement per semester.
There may be additional disbursements made due to changes in your eligibility (e.g., change in your enrollment status). A single disbursement of Federal Pell Grant and Direct Loans may be made if the first disbursement occurs after the mid-point of the semester.
The following is the list of anticipated disbursement dates (expected refund date):
*Indicates the first disbursement of each term
**Indicates mid-semester disbursement for each term (2nd half of semester's Pell Grant)
Refund and BankMobile (formerly Higher One)
A refund will be created if your financial aid disbursement is greater more than your tuition and fees. The refund takes roughly seven days to process. SJCC uses BankMobile to deliver financial aid refunds. After submitting your FAFSA and turning in documents to the Financial Aid Office, you will be sent a refund selection kit. (The kit will be mailed to address on file with Admissions & Records (A&R). Be sure to keep your address current with A&R.
Once you receive the refund selection kit, log-in to select your refund preference. You have the option of having your funds deposited into your existing checking/savings account (ACH) or opening an account with BankMobile. If you currently have a checking/savings account, we strongly encourage you to select the ACH option. Visit the BankMobile site for more information.
Withdrawing and Financial Aid
If you drop a class(s) and are still enrolled before the census date, your financial aid will be adjusted to reflect your enrollment status for the semester. In most cases, adjustments will be made to your second disbursement.
If you drop all your classes (not enrolled), you may not be eligible for part or all of your financial aid/refund.
Withdraw before 1st day of class: Not eligible – Must return all aid disbursed
Withdraw before 11/7/18 (FA18) & 4/2/19 (SP19): Limited Eligibility – Must return a portion of aid disbursed
Withdraw on/after 11/7/18 (FA18) & 4/2/19 (SP19): Fully eligible – no aid needs to be returned
If you owe a balance, you must repay the amount due. Failure to repay may result in the loss of your financial aid eligibility. If you borrowed a student loan, you must complete Exit Loan Counseling (https://studentloans.gov/myDirectLoan/index.action).
If you have earned more aid than the amount disbursed, you will receive a post-withdrawal disbursement. Be sure to keep your address current with A&R and have selected a refund preference using your mySJCcard.
Withdrawing from some or all of your classes may affect your financial aid eligibility for subsequent terms (See Satisfactory Academic Progress). If you have any questions, check with the Financial Aid Office.
Satisfactory Academic Progress
The Satisfactory Academic Progress (SAP) Policy at SJCC complies with the Federal requirement of monitoring financial aid recipients' progress toward eligible academic programs. SAP will be evaluated at the end of each term (Summer, Fall, and Spring). This evaluation based on the enrollment status as of the end of the add/drop period of the term, reflecting students' permanent academic record. The evaluation takes into account the complete academic record at the San Jose Evergreen Community College District as well as any applicable units transferred from other institutions.
To maintain SAP for financial aid purposes, students must:
1. Maintain at least a 2.0 cumulative grade point average (GPA) after attempting 30 or more units. Per Federal regulation, any classes with grades replaced by academic renewal must still be considered in the GPA evaluation.
2. Complete 67% of the units attempted overall.
3. Complete their program before attempting 150% of the program unit requirement (maximum time-frame).
Failure to meet the above requirements will result in a student being placed on denied status and unable to receive financial aid.
Appeal for Financial Aid Reinstatement Process
By federal regulations, financial aid recipients may appeal for financial aid reinstatement if they have been denied as a direct result of documented extenuating circumstances during the term(s) that SAP is not met.
Appeals for reinstatement of financial aid are reviewed by an individual from the Financial Aid staff or a group of individuals from the Financial Aid staff and others with relevant information. Upon review, the appeal will either be approved or denied based on academic history, educational plan, and completion of the appeal form with applicable documentation.
1. Attend a mandatory SAP workshop, either in-person or online. Workshop information is posted on the Financial Aid homepage.
2. Submit the completed appeal form with a current Educational Plan* by the stated deadline (refer to the appeal form)
3. Provide written documentation and proof of extenuating circumstances. Examples of these types of documents include:
4. Examples of what is NOT considered extenuating circumstances include but are not limited to:
*A current (dated no earlier than the previous semester) Educational Plan is required. The Educational Plan does not necessarily need to be a full-comprehensive plan. It must plan for enough units to reach satisfactory academic progress, assuming all classes are completed and passed.
Appeal Instructions for maximum time-frame (if additional time is needed):
Students will be notified if the appeal is approved or denied. Most approvals will be for one semester only, and during that semester the student will be considered on Probation Status. Students on Probation status will be expected to have an Educational Plan on file with their appeal and follow that plan. Any deviation from the plan may result in a subsequent denial of financial aid.
Students who do not meet SAP for the first time may be placed on Warning for one semester/term. During the Warning term, students will receive aid. At the end of that term, the student will be expected to have re-established SAP. If not, the student may be denied and will need to appeal or re-establish SAP without receiving aid.
Re-establishing Aid Eligibility
Students whose GPA and completion rate are below the requirements can reestablish their financial aid eligibility by increasing their overall completion rate to at least 67% and achieving a cumulative GPA of 2.0 or higher. Students who exceeded the Maximum Time-Frame must submit an appeal.
Grades and SAP: Academic amnesty/renewal
Some schools have academic amnesty/renewal procedures through which a student can apply to have credits attempted and grades earned in previous semesters excluded from the calculation of the student's GPA. The Federal Student Aid program regulations make no provision for the concept of academic amnesty or academic renewal. Therefore, a school must always include courses applicable to a student's major (whenever taken) in evaluating a student's satisfactory academic progress.
Financial Aid News
Oct. 1, 2017 First day to complete the 2018-2019 FAFSA/CA Dream Act application
Mar. 2, 2018 Cal Grant Deadline for new 2018-2019 Cal Grants
Aug. 31, 2018 Anticipated first disbursement for Fall 2018 – Federal Pell Grant
Sept. 4, 2018 First day of Fall 2018 semester
Sept. 17, 2018 Fall 2018 Census day
Oct. 1, 2018 First day to complete the 2019-2020 FAFSA/CA Dream Act Application
Oct. 26, 2018 Anticipated mid-semester disbursement date – Federal Pell Grant
Nov. 7, 2018 60% point for Fall 2018 (regular classes)
Nov. 16, 2018 Last day to submit an SAP Appeal for Fall 2018
Dec. 6, 2018 Last day to submit a loan request for Fall 2018
Jan. 25, 2019 Anticipated first disbursement for Spring 2019 spring – Federal Pell Grant
Jan. 28, 2019 First day of Spring 2019 semester
Feb. 11, 2019 Spring 2019 Census day
Mar. 2, 2019 Cal Grant Deadline for new 2019-2020 Cal Grants
Mar. 22, 2019 Anticipated mid-semester disbursement date – Federal Pell Grant
Apr. 2, 2019 60% point for Spring 2019 (regular classes)
Apr. 26, 2019 Last day to submit an SAP Appeal for Spring 2019
May 9, 2019 Last day to submit a loan request for Spring 2019