FAQs

​Frequently Asked questions about the vaccine requirement

On Tuesday, August 31, 2021, the San José Evergreen Community College District (SJECCD) Board of Trustees approved a resolution requiring all students to be vaccinated against the Coronavirus disease 2019 also known as COVID-19.  

This mandate applies to Evergreen Valley College and San José City College including the Milpitas Extension. Please see these frequently asked questions below for more information. Additional details will continue to be added. 

To read the SJCC Presidents letter to students about the vaccine requirement please visit:

https://www.sjcc.edu/home/covid-19-vaccine-requirement

San José Evergreen Community College District

COVID-19 Vaccine Requirement

Frequently Asked Questions for Students

Updated: September 29, 2021


SUBMITTING PROOF OF VACCINATION

  1. Do students need to provide proof of receiving the full dosage of a vaccination against COVID-19?
    Yes.  Students will be required to provide proof of receiving the full dosage of a vaccination against COVID-19.

  2. Are students able to submit hard copy proof of their vaccination?
    No.  Students may not submit hard copy proof of their vaccination.  To upload a picture of your hard copy vaccination card or digital COVID-19 Vaccine Record, please refer to the step-by-step directions for uploading your student vaccination record or watch the How to Upload Your Vaccination Record video.

    Proof of vaccination must be submitted online using the MyHealth portal listed below.

    Evergreen Valley College Students MyHealth PortalSan José City College Students MyHealth Portal

EXEMPTIONS
  1. What exemptions will San José Evergreen Community College District accept?
    The San José Evergreen Community College District will accept exemption requests due to a medical condition/disability or sincerely held religious belief.  Exemptions will be considered on a case-by-case basis.  Students granted an exemption as a reasonable accommodation may be required to submit to mandatory weekly COVID-19 testing.

  2. What do students need to do to request an exemption due to a medical condition/disability?
    Students must download or print the COVID-19 Medical Exemption Request Form and have a licensed physician or advanced practice nurse licensed in a jurisdiction of the United States complete the form.

    The COVID-19 Medical Exemption Request Form can be accessed here or in your MyHealth portal under Downloadable Forms.

    Evergreen Valley College Students MyHealth Portal
    San José City College Students MyHealth Portal

    The completed Medical Exemption Request Form must be uploaded to MyHealth Portal under Downloadable Forms.  Select Upload under the Students only-COVID Medical/Disability Exemption Form.  Click on the Save button after you upload the completed document.

  3. What do students need to do to request an exemption due to a sincerely held religious belief?
    Students must complete an online form and upload a written statement that addresses three questions noted on the Religious Belief Exemption Form.

    Written statements must be signed and submitted using the Religious Belief Exemption form.

  4. Are there any additional exemptions for students aside from medical/disability or sincerely held religious belief?
    No. There are no additional exemptions for students aside from medical/disability or sincerely held religious belief.
INTERNATIONAL STUDENTS
  1. Will international students who have completed an authorized vaccine series in their home country need to be vaccinated again?
    No.  International students who have completed a World Health Organization (WHO) authorized vaccine series in their home country are not required to be vaccinated again.

  2. What vaccinations will San José - Evergreen Community College District accept for international students?
    The World Health Organization (WHO) has authorized the following vaccines: Pfizer, Moderna, Johnson & Johnson, AstraZeneca, BIBP/Sinopharm, and Sinovac.
VACCINE INFORMATION
  1. Where do I learn about vaccination resources?
    Students are encouraged to visit VaccineFinder.org to find vaccination providers.  Students are also encourage to check with local pharmacies to learn if vaccination appointments are available by visiting the Federal Retail Pharmacy Program.

  2. What additional resources are available to learn more about COVID-19?
    San José Evergreen Community College District (SJECCD)
    Centers for Disease Control (CDC)
    California Department of Public Health (CDPH)
    Santa Clara County Public Health Department
NONCOMPLIANCE
  1. Will students be administratively withdrawn or required to withdraw themselves from their current classes if they do not comply with the new vaccine mandate deadlines or timelines?
    No.  Students will not be administratively withdrawn or be required to withdraw themselves.  All students are encouraged to remain in their classes for the remainder of fall 2021.  Students should also plan on being vaccinated as soon as possible or submit a request for an exemption.

  2. May students request to be dropped from their classes and receive a full refund of their enrollment fees and other fees due to the vaccine mandate?
    No.  Students may not request to be dropped from their classes and receive a full refund of fees due to the vaccine mandate.  Students may voluntarily withdraw from their classes; however, there may be financial aid consequences and a notation will be made on the students’ transcripts.

  3. Will students face disciplinary action if they are not fully vaccinated or have received both vaccine doses by Monday, October 18, 2021?
    No.  Students will not face disciplinary action.  Students are encouraged to be vaccinated as soon as possible to comply with the vaccine mandate.

  4. When will the hold be placed on students’ educational records?
    Holds will be placed on students’ educational records on Monday, November 1, 2021, if they have not submitted proof of vaccination or have not submitted a request for an exemption.

  5. What is the consequence of having a hold placed on a students’ educational record?
    Holds placed on students’ educational records prevent students from making modifications to their current class schedule and prevent enrollment in future terms.

  6. What happens to students who do not comply with the COVID-19 vaccine mandate or do not submit an exemption request?
    A hold will be placed on the student’s educational record and the student may not be able to attend classes until they submit proof of vaccination or request an exemption.

  7. What happens if students knowingly submit falsified information?
    Students who knowingly submit falsified information may face discipline up to and including expulsion from San José Evergreen Community College District.
SJECCD BOARD RESOLUTION MANDATING VACCINE
  1. Why are students being asked to receive the COVID-19 vaccine?
    In order to promote the health and safety of our community, students are being asked to receive the COVID-19 vaccine to comply with a resolution that was passed by the San José - Evergreen Community College District Board of Trustees on Tuesday, August 31, 2021. 

  2. Where does this COVID-19 vaccine mandate apply?
    The COVID-19 vaccine requirement applies to all San José Evergreen Community College District sites, including Evergreen Valley College, San José City College, the Milpitas Extension, and the SJECCD District Office.

  3. Are all students required to receive the COVID-19 vaccine?
    Yes. All students are required to receive the COVID-19 vaccine unless they submit an exemption and are approved as a reasonable accommodation.

  4. Does the COVID-19 vaccine mandate apply to students taking only online courses?
    Yes.  All students are required to receive the COVID-19 vaccine regardless of the modality of instruction (online, hybrid, or in-person).

  5. Why are students who are taking only online classes being required to adhere to the COVID-19 vaccine mandate?
    The resolution passed by the San José Evergreen Community College District Board of Trustees does not differentiate between students taking online, hybrid, or in-person classes.  The resolution requires all students to submit proof of vaccination or request an exemption.

  6. Why are students who are not residing near either Evergreen Valley College or San José City College being required to adhere to the COVID-19 vaccine mandate?
    The resolution passed by the San José Evergreen Community College District Board of Trustees does not differentiate students based on city or state of residence.  The resolution requires all students who are eligible to be vaccinated to submit proof of vaccination or request an exemption.  

  7. Are students under the age of 18 required to submit proof of vaccination or submit an exemption?
    Yes.  The resolution passed by the San José Evergreen Community College District Board of Trustees does not differentiate between students based on age.  The resolution requires all students who are eligible to be vaccinated to submit proof of vaccination or request an exemption.

  8. Are students enrolled in Middle College required to submit proof of vaccination or request an exemption?
    Yes.  All students enrolled in classes at Evergreen Valley College or San José City College, including Middle College students, are required to submit proof of vaccination or submit a request for an exemption.

  9. Are students who participate in concurrent enrollment or dual enrollment required to submit proof of vaccination or request an exemption?
    Yes.  All students enrolled in classes at Evergreen Valley College or San José City College, including concurrent enrollment and dual enrollment students, are required to submit proof of vaccination or submit a request for an exemption.

  10. Does San José Evergreen Community College District encourage or endorse a particular COVID-19 vaccine?
    No.  San José Evergreen Community College District does not encourage or endorse a particular COVID-19 vaccine.  The District recommends students consult the Centers for Disease Control (CDC), California Department of Public Health (CDPH), and their own health care professionals for additional information and guidance.

  11. Why was the resolution on the COVID-19 vaccine mandate passed following the start of the fall semester 2021?
    The San José Evergreen Community College District Board of Trustees engaged in meaningful and deliberate discussions pertaining to the potential COVID-19 vaccine mandate throughout the spring and summer 2021.  The resolution was passed on the recommendations from public health authorities and the tools available to combat the COVID-19 pandemic.

  12. Are San José City College and Evergreen Valley College employees required to adhere to the same COVID-19 vaccine mandate?
    Yes.  All San José Evergreen Community College District employees are required to adhere to the same COVID-19 vaccine mandate.

  13. What office should students visit if they wish to receive additional information?
    Students are encouraged to visit Student Health Services at Evergreen Valley College or San José City College for additional information.
APPLICABLE LAWS
  1. What federal laws is San José Evergreen Community College District required to adhere to as it pertains to the COVID-19 vaccine mandate?
    San José Evergreen Community College District complies with the Federal Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA).  Both federal laws limit the terms of what information that may be shared without written consent.

  2. Why is the sharing of student information limited by the College?
    It is important to note that both the Family Educational Rights and Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA) come into play when dealing with COVID-19 as it relates to students.  College employees limit the information they share about students to individuals on a “need to know basis.”

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