Award Process & Information
The purpose of Financial Aid is to help students pay for educational expenses (tuition and fees, books, supplies, room and board, etc.). To determine eligibility, SJCC uses Expected Family Contribution (computed by completing the FAFSA), educational expenses (Cost of Attendance), and enrollment status.
There are two types of financial aid: gift aid and self-help aid. Gift aid includes various grants, and scholarships. Gift aid usually does not have to be repaid. Self-help aid includes student loans and work-study. Self-help aid must be earned or repaid.
Cost of Attendance
Cost of Attendance (COA) is the cost for an average full-time student in an academic year (9-months)
Visit https://studentaid.gov for general eligibility requirements and federal student aid information.
New borrowers at SJCC who are interested in participating in Direct Loans, must attend a Loan Orientation. A new borrower at SJCC is one that has not received a Direct Loan at SJCC. A list of Loan Orientation dates is posted on the Financial Aid page of SJCC's website, along with instructions on how to sign up for a workshop and next steps. Click here for more information.
Federal Work Study Orientation
Students interested in Federal Work-Study and did not participate in FWS in 19-20 must attend a FWS Orientation. Continuing FWS students will be contacted directly by the FWS Coordinator. A list of Federal Work Study Orientation dates is posted on the Financial Aid page of SJCC's website, along with instructions on how to sign up for a workshop and next steps. Click here for more information.
State Aid Programs
The following is a list of state aid programs offered at SJCC.
California Student Aid Commission (CSAC) - general eligibility requirements and additional information on CSAC at www.csac.ca.gov.
Extended Opportunity Prog & Services/Cooperative Agencies Resources for Education (EOPS/CARE)
EOPS and CARE are state programs that provide grants, counseling and tutorial services to low-income, educationally disadvantage students. Space is limited. Contact EOPS/CARE at (408)288-3788.
California Work Opportunities and Responsibilities to Kids (CalWORKs)
WIN/CalWORKs program provides services and financial assistance for TANF recipients who are in good standing with the county social services office. Please contact your county worker to determine eligibility. A county referral is required. Contact CalWORKs at (408)298-2181 ext. 3586.
Scholarships and Other Sources
SJCC Scholarship Program and other scholarship opportunities are posted on the SJCC Scholarship page.
Financial Aid Disbursements and Disbursement Dates
Financial aid disbursement occurs when SJCC credits student accounts with financial aid funds. The disbursement date is the day on which the school credits accounts. The REFUND DATE is when funds are sent to students.
Refunds (Financial Aid funds) are sent based on students' disbursement preference with BankMobile. Log on to the BankMobile site for more information. Students who are unable to log-on, should contact SJCC Financial Aid Office. Click here for disbursement and refund dates and more information.
Refund and BankMobile
A refund is created when a financial aid disbursement is greater than any balance owed to the college. The refund takes roughly 7 days to process. SJCC uses BankMobile to deliver financial aid refunds. After submitting a FAFSA and requested documents to the Financial Aid Office, students are sent a refund selection kit. The kit is mailed to address on file with Admissions & Records (A&R).
Students use the refund selection kit to log-in and select a refund preference. The options are direct deposit into an existing checking/savings account (ACH) or opening an account with BankMobile. Visit the BankMobile site for more information.
Withdrawing and Financial AidStudents who drop a class(s) and are still enrolled prior to the census date, will have their financial aid adjusted to reflect the enrollment status for the semester. Students who drop all classes may be required to return some portion of their financial aid funds.
Withdraw prior to 1st day of class: Not eligible – Must return all aid disbursed
Withdraw prior to 11/4/20 (FA20) & 3/31/21 (SP21): Partial – Must return a portion of aid disbursed
Withdraw on/after 11/4/20 (FA20) & 3/31/21 (SP21): Full – no aid needs to be returned
If students owe a balance, the amount due must repaid. Failure to repay may result in the loss of financial aid eligibility. Students who borrowed a student loan must complete Exit Loan Counseling.
If students earned more aid than the amount disbursed, they will receive a post-withdrawal disbursement. Withdrawing from some classes may affect financial aid eligibility for subsequent terms (See Satisfactory Academic Progress). Contact the Financial Aid Office for questions.
Satisfactory Academic Progress
The Satisfactory Academic Progress (SAP) Policy at SJCC complies with the Federal requirement of monitoring financial aid recipients' progress toward eligible academic programs. SAP will be evaluated at the end of each term (Summer, Fall, and Spring). This evaluation is based on the enrollment status as of the end of the add/drop period of the term, reflecting students' permanent academic record. The evaluation considers the complete academic record at the San Jose Evergreen Community College District as well as any applicable units transferred from other institutions.
In order to maintain SAP for financial aid purposes, students must:
1. Maintain at least a 2.0 cumulative grade point average (GPA) after attempting 30 or more units. Per Federal regulation, any classes with grades replaced by academic renewal must still be considered in the GPA evaluation.2. Complete 67% of the units attempted overall.
Classes with grades of A, B, C, D, CR, and P are considered completed units.Classes with grades of F, NC, NP, W, I, and RD are considered units attempted, not completed. Note: grades of CW from Spring 2020 do not count as units attemptedStudents with "I" or "RD" grades must notify the Financial Aid Office when records are updated.
3. Complete their program before attempting 150% of the units required (maximum time frame).
Students required to complete remedial level courses to meet their educational goals are allowed up to 30 units or two full-time semesters in addition to their program length.Students who require English as a Second Language (ESL) course work will have additional units in their maximum time frame.Course repeats are limited to the number of times specified in the College Catalog. Students may receive financial aid for a repeated course only once, regardless of the grade earned on the first attempt. Repeated courses are counted as part of the total number of attempted units.
Failure to meet the above requirements will result in a student being placed on denied status and must appeal to reinstate their financial aid.
Appeal for Financial Aid Reinstatement Process
In accordance with federal regulations, financial aid recipients may appeal for financial aid reinstatement if they have been denied as a direct result of documented extenuating circumstances during the term(s) that SAP is not met.
Appeals for reinstatement of financial aid are reviewed by an individual from the Financial Aid staff, or a group of individuals from the Financial Aid staff and others with relevant information. Upon review the appeal will either be approved or denied based on academic history, educational plan, and completion of the appeal with applicable documentation.
*A current (dated no earlier than the previous semester) Educational Plan is required. The Educational Plan does not necessarily need to be a full-comprehensive plan. It must plan for enough units to reach satisfactory academic progress, assuming all classes are completed and passed.
Appeal Instructions for maximum time frame (if additional time is needed):
Submit the appeal with a current version of at least one of the following: Educational Plan* or Transfer Admission Agreement (TAA) or Petition for Graduation
Students will be notified if the appeal is approved or denied. Most approvals will be for one semester only and during that semester the student will be considered on Probation Status. Students on Probation status will be expected to have an Educational Plan on file with their appeal and follow that plan. Any deviation from the plan may result in subsequent denial of financial aid.
Students who do not meet SAP for the first time may be placed on Warning for one semester/term. During the Warning term, students will receive aid. At the end of that term, the student will be expected to have re-established SAP. If not, the student may be denied and will need to appeal or re-establish SAP without receiving aid.
Re-establishing Aid Eligibility
Students whose GPA and/or completion rate are below the requirements can reestablish their financial aid eligibility by increasing their overall completion rate to at least 67% and achieving a cumulative GPA of 2.0 or higher. Students who exceeded the Maximum Time Frame must submit an appeal.
Grades and SAP: Academic amnesty/renewal
Some schools have academic amnesty/renewal procedures through which a student can apply to have credits attempted and grades earned in previous semesters excluded from the calculation of the student's GPA. The Federal Student Aid program regulations make no provision for the concept of academic amnesty or academic renewal. Therefore, a school must always include courses applicable to a student's major (whenever taken) in evaluating a student's satisfactory academic progress.